Protection and processing of personal data

Happy Campus S.R.L processes your personal data in accordance with the following.

1. Categories of personal data

For the Processing purposes mentioned in point II below, we process your personal data provided within our website ( www.happycampus.ro ) - hereinafter referred to as "Personal Data", after as follows:

• Name, surname, date of birth, mobile/landline phone number, e-mail address, home address, (hereinafter referred to as "Personal Data");

• Number of the reservation placed, information for payment, (hereinafter referred to as "Data related to the order");

• The content of the documents attached and sent to Happy Campus S.R.L (hereinafter referred to as "Communication data");

• Information regarding your use of the Site, such as the date and time you accessed the Website and similar data about you (hereinafter referred to as "Monitoring Data").

Happy Campus S.R.L collects your Personal Data in the following ways: directly from you (provided on the website, email, social networks or through other means of communication), from traffic reports recorded by the servers that host the site, from social networks as well as through cookies or from third-party partners who communicate data to us in order to deliver the products to you (e.g. online sales platforms).

2. Purposes of Processing

We process your Personal Data to the extent permitted or required by applicable law for the following purposes:

a. for the provision of the services offered by Happy Campus S.R.L, including the actions specific to this activity including to allow the optimal use of the Site and for the purpose of obtaining statistical information for the Improvement of Happy Campus S.R.L services (hereinafter referred to as "Purposes related to provision of services and operation of the Website");

b. for the safe administration of the IT system of Happy Campus S.R.L and In order to avoid criminal activities (hereinafter referred to as "Purposes related to security and fraud prevention");

c. to allow customers to place requests to reserve a place or room in the Happy Campus student campus.

We will use the Personal Data, as provided by you to Happy Campus S.R.L, for the purposes mentioned in this Privacy Policy.

 3. Basis for Processing your Personal Data

In general, the processing of Personal Data is necessary in order to carry out the activity specific to the purposes of the Processing. In general, you are required to provide your Personal Data in a mandatory manner, with the exception of limited situations in which we inform you that certain information is optional. If you do not provide us with the required data, the process may be delayed or even impossible.

In order to be able to process your personal data, Happy Campus S.R.L is based on different legal grounds, as follows:

a. Consent: We may rely on your agreement to use your personal information for certain direct marketing purposes, consent being the legal basis for the collection, processing and use of your Personal Data, as permitted by applicable law. You can withdraw your consent at any time by contacting us at the addresses at the end of this Privacy Policy.

b. Execution of a contract or with a view to concluding a contract: Processing is necessary for the execution of the contract to which the data subject is a party or to take the steps necessary to conclude the contract between you and Happy Campus S.R.L (e.g., in the case of customers, the contract being of renting a place in the room or the whole room). For example, if you use our services to request additional services for you, we will use your Personal Data to fulfill our obligation to complete and administer that order in accordance with the contract we have with you;

c. Legitimate interests: We may use the information for our legitimate interests, such as providing the best appropriate content of the Site, e-mails and newsletters, to improve and promote our products and services, as well as the content on the Site ours, and for legal, administrative and fraud detection purposes.

PERSONAL DATA

Purposes of processing Categories of personal data involved Basis of processing

Purposes related to the provision of services and the operation of the Website • Personal data

• Communication data • Execution of a contract;

• Based on a legal obligation; or

Third parties: Happy Campus S.R.L may transfer your data to governmental and regulatory agencies, courts and other governmental authorities, according to the provisions of the applicable legislation, based on Art. 6(1) (c) GDPR, and to external consultants with the role of data operators (for example, lawyers, accountants, auditors, etc.) based on Art. 6 (1) (f) GDPR.

Service Providers: as part of its normal commercial operations, Happy Campus S.R.L concludes contracts with service providers, in order to carry out certain tasks related to the administration of the clientele or IT, the management of suppliers at a global level, the provision of secure global systems and networks as a service provider for Happy Campus S.R.L, where they can process personal data, including for: processing payments (e.g. banks, payment processors, etc.)

5. Retention periods

The personal data processed for the purposes mentioned herein will be kept only as necessary and subsequently, during a transition period (for example, to receive a response to your request, for the delivery of goods, issuing invoices) or for any other period longer in which Happy Campus S.R.L has the legal obligation to archive Personal Data.

 If a legal action is initiated, the Personal Data can be kept until the end of this action, including any appeal periods, and then they will be deleted or archived, according to the provisions of the applicable legislation.

In principle, we will keep your Personal Data for the period required or permitted by the applicable legislation. Afterwards, we will remove/delete your Personal Data from our systems and records and/or we will take measures to anonymize them, so that you can no longer be identified based on them.  In all cases, Personal Data from contracts, communications and other identified documents may be subject to legal retention requirements, which require, in principle, retention for up to 10 years. Data related to the accommodation request, which can be kept up to 3 years from the date of the transaction or, as the case may be, for a period necessary to fulfill some legal obligations (including if we are obliged to do so by a court decision) or if necessary for security reasons, fraud prevention, litigation or abuse.

6. Security Procedures

In accordance with European data protection legislation, we use reasonable procedures to prevent unauthorized access and inappropriate use of Personal Data.

We use appropriate systems and procedures to protect and secure the Personal Data you transmit to us. We also use security procedures and technical and physical restrictions on accessing and using Personal Data on our servers. Only authorized personnel can access personal data while working.

7. Your rights

If you have declared your consent regarding certain Processing activities, you can withdraw this consent at any time with future effects. Such withdrawal will not affect the legality of the Processing prior to the withdrawal of consent.

Based on the conditions provided by the applicable legislation (GDPR), you have the following rights:

a. The right of access: You have the right to be informed, upon request, if your personal data is being processed, and if so, you have the right to request access to it. The information includes, among others, the purposes of the Processing, the categories of personal data affected and the recipients or categories of recipients to whom your Personal Data has been or will be disclosed.

You have the right to obtain a copy of the processed Personal Data.

b. The right to rectification: You have the right to obtain from us the rectification of your incorrect personal data. Depending on the purposes of the Processing, you have the right to complete the incomplete Personal Data, including by means of an additional declaration.

c. The right to erasure ("the right to be forgotten"): You have the right to ask us to erase your Personal Data.

d. The right to restriction: You have the right to request the restriction of the processing of your personal data. In this case, the respective data will be marked and can be processed by us only for certain purposes.

e. The right to data portability: You have the right to receive your personal data that you have provided us, in a structured, common format that can be read by devices, and you have the right to transmit this data to another entity without objections from our side.

8. The right to object:

You have the right to object, for reasons related to your situation, at any time, to the Processing of your Personal Data by us, and we can be requested to stop processing your Personal Data. If you have the right to object and exercise it, we will no longer process your Personal Data for that purpose. Exercising this right is free of charge. This right can be invalidated in particular if the processing of your personal data is necessary for the formalities related to the conclusion of a contract or for the fulfillment of a contract already concluded.

The rights mentioned above will be exercised by formulating a written request, dated and signed, submitted to Happy Campus S.R.L at the postal address Targu Mures, Str. Madach Imre, No. 8, Jud. Mures - to the attention of the Administration - or to the email address info@happycampus.ro. In the application, you can indicate whether you want the information to be communicated to a certain address, which can be by electronic mail, or through a correspondence service that ensures that the delivery will be made to you only in person. Please note that, before responding to any such request, we reserve the right to verify your identity, to ensure that the request comes from you.

Happy Campus S.R.L will communicate the requested information within 30 days from the date of receipt of the request, respecting the request expressed by you regarding the method of communication.

Please note that the above rights may be limited based on applicable national data protection legislation. Happy Campus SRL, as a data operator, remains the central point of contact for exercising these rights.

You also have the right to file a complaint with the National Supervisory Authority for the Processing of Personal Data.

Please address any questions to Happy Campus S.R.L at the email address info@happycampus.ro or at the postal address Targu Mures, Str. Madach Imre, No. 8, Jud. Mures - to the attention of the Administration.

COOKIE POLICY

Cookies

This section on Cookies applies to all users of this Site. By the term "cookies" we mean cookie modules and similar technologies through which information can be collected automatically.

Cookies are used to offer you a better browsing experience and services adapted to the needs of Customers: improving browsing, including by identifying any errors that appear during the visit/use by users; anonymous statistics on how the Site is used; anticipation of possible services/goods that will be provided/made available to users in the future.

Cookies send us information about how this Site is used, so that there is the possibility of improving the efficiency and accessibility of the Site for users.

Types of cookies and their purpose:

Performance cookies:

Through this type of cookies, the preferences of the user of this website are stored, so that setting the preferences again in the case of subsequent visits to the website is no longer necessary.

User analysis cookies

These cookies inform us if a certain user of the website has visited/used this website before. These cookies are used only for statistical purposes.

Cookies for geotargeting

These cookies are used by a software that establishes the country of origin of the user of the internet page. The same ads will be received regardless of the selected language.

Cookies for advertising

These cookies allow us to find out if you have viewed an online ad, its type and the time elapsed since viewing. These cookies are anonymous, they do not store user data.

In addition to the cookies set by Happy Campus S.R.L, necessary for the proper functioning of the site, we use cookies set by third parties. Third-party providers of cookies must also comply with the data protection rules and the privacy policy available on this website.

The complete list of third-party cookies is in the following table:

Name (key) Use and purpose Validity period

1.  _utmt Google Analytics cookie that calculates the connection speed to the Session server

2. _utma Google Analytics cookie that identifies how many times the visitor has visited the page. 2 years

3.  _utmb Google Analytics cookie that records the moment a visitor enters the page (calculates the total duration of the visit) Session

4.  _utmc Google Aalytics cookie that records the moment when a visitor leaves the page (calculates the total duration of the visit) Session

5. _utmz Google Analytics cookie that records how the user reached the page (from which search engine, which search term, which links he clicked) 2 years

6. _ga Google Analytics cookie that registers a unique ID per visitor, to use statistical data related to the use of the Session page

7. ads/gaudience Google Adwords cookie that retargets visitors, to be able to convert them into customers, based on their online behavior Session

8. collect Google Analytics cookie used to send data related to the user's devices and his Session behavior

9. without the Facebook cookie, used for the delivery of advertising products for 2 months

10. IDE Cookie Google DoubleClick, used to report the user's actions after seeing or clicking on one of the ads on the site 1 year.

Deactivating and refusing to receive cookies can make this website difficult to visit, entailing limitations of its possibilities of use.

Users can configure their browser to reject cookies or to accept cookies from a specific internet page.

All modern browsers offer the possibility to change cookie settings. These settings can be accessed, as a rule, in the "options" section or in the "preferences" menu of your browser.